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Next graduations

Friday 17 December 2021

Friday 11 March 2022

 

 

 


Where is the Graduation Gown Room?

Collections

The Graduation Gown Room is located in B Block, accessible from St David Street.

 
Gown room - Google maps

 


Pay for your Academic Regalia Hire via Eventbrite

Pay online here for regalia hire for 17 December 2021

Pay online here for regalia hire for 11 March 2022


 

FRIENDLY REMINDERS

Clear your debts

Make sure your account is clear at least a month before your graduation date! 

Check: The Robertson LibraryStudent Health and your OP account via Student Hub.

 

 

Registration Information

All students must graduate within 18 months of completing their qualification.

If you're not sure which ceremony you should attend, check the Graduation Ceremony dates information below. 

When do I need to register? 

We will email you when you are eligible. You will also see an alert to register when you log into the Student Hub. 

Where do I register? 

Register online via Student Hub

You should register even if:

  • you are not planning to attend a ceremony (e.g. graduate in absentia)
  • you don’t know your results yet
  • you’d like to defer your graduation to the next available graduation 
  • you only wish to attend your school Pre-graduation Functions
  • your graduation will be held next year March.   

How do I register? 

Log in with your Otago Polytechnic username and password at Student Hub. There will be a registration form available when the registration is open. It is important that all your contact information is up to date so you do not miss important graduation messages we may send. 

When registering for graduation we will ask you: 

  • whether you will be graduating in person or in absentia
  • about any special seating arrangements required for yourself or your guests
  • your academic regalia hire details, e.g. height and head size
  • how many guest seats you require. 

Cancellations

You must notify the Graduation Team graduation@op.ac.nz  at least five days prior to graduation if you are cancelling your orderCancelled orders will be fully refunded into your bank account (please provide proof of account details). The processing of refunds takes up to 10 working days.


 

Graduation Ceremony dates

To graduate either in person or in absentia at one of the ceremonies listed below, you must register via the Student Hub. 

The venue for all Otago Polytechnic Graduation Ceremonies is the Dunedin Town Hall.

 

 

Friday 17 December 2021 at 12.30 pm (Ceremony 1)

Auckland International Campus

Capable NZ

Central Campus

College of Community Development & Personal Wellbeing - Bachelor of Social Services, Beauty, Childhood Studies, English Language Centre, Foundation Learning, Hairdressing, Health and Wellbeing, Health Bridging, Graduate Diploma in Tertiary Education

College of Engineering, Construction and Living Sciences - Bachelor and Certificate IT, Carpentry, Engineering  

 

Friday 17 December 2021 at 3:30pm (Ceremony 2) 

College of Art, Design & Architecture including Business, Design, TANZ eCampus.

College of Health - Institute of Sport Exercise & Health, and School of Nursing only

 

Friday 11 March 2022 at 3.00 pm

Capable NZ

Central Campus

College of Engineering, Construction and Living Sciences includes Carpentry, Construction, Engineering, Information Technology and Veterinary Nursing.

College of Health - School of Midwifery and Occupational Therapy only

Te Maru Pūmanawa | College of Creative Practice and Enterprise - Food Design Institute only

 

Friday 16 December 2022

Further details to be confirmed

Pre-Graduation functions

Pre-Graduation Functions

 

December 2021

College/School Pre-graduation function

Dates/Times/Locations to be confirmed

 

Maori Pre-graduation Function

Date: Thursday 16 December 2021

Time: 3:30 pm

Location: The Hub

 

March 2022

 

College/School Pre-graduation function

Dates/Times/Locations to be confirmed

 

Maori Pre-graduation Function

Date: Thursday 10 March 2022

Time: 3:30 pm

Location: The Hub

On Graduation Day

December 2021

Morning

10.40am

Graduands assemble outside the Otago University Dental, Great King Street for the OPSA Graduation Parade.

11.00am

OPSA Graduation parade departs from the Dental School for the Dunedin Town Hall, Glenroy Auditorium.

Ceremony One

11.30am

Graduands registration in the Dunedin Town Hall Glenroy Auditorium

11.30am

Dunedin Town Hall doors open to the public

12.00pm

Guests to be seated in the Dunedin Town Hall

12.30pm

Graduation Ceremony Commences

  2.30pm

Graduation Ceremony Concludes

 Ceremony Two

  2.30pm

Graduands registration in the Dunedin Town Hall Glenroy Auditorium

  2.30pm

Dunedin Town Hall doors open to the public

  3.00pm

Guests to be seated in the Dunedin Town Hall

  3.30pm

Graduation Ceremony Commences

  5.30pm

Graduation Ceremony Concludes

 

March 2022

Morning

 1.10pm

Graduands assemble outside the Otago University Dental, Great King Street for the OPSA Graduation Parade.

 1.30pm

OPSA Graduation parade departs from the Dental School for the Dunedin Town Hall, Glenroy Auditorium.

March Ceremony 3.00pm

 2.00pm

Graduands registration in the Dunedin Town Hall Glenroy Auditorium

 2.00pm

Dunedin Town Hall doors open to the public

 2.30pm

Guests to be seated in the Dunedin Town Hall

 3.00pm

Graduation Ceremony Commences

 5.00pm

Graduation Ceremony Concludes

 

Covid-19 Graduation Protocols
Graduation at Alert Level 1

There is no limit on the number of people who can attend a social event or enter a public facility at Alert Level 1. It's perfectly safe to do so. To keep everyone comfortable on the day, we'll be following best practice, government advice on track and trace, and public safety. 

When to stay home 

Do not come to graduation (or attend gatherings or public events) if you are:

  • unwell
  • a confirmed or probable case of Covid-19 
  • waiting for a Covid-19 test result 
  • self-isolating. 

If you feel unwell before graduation day, please email graduation@op.ac.nz and let them know you won't be coming. 

If you feel unwell on graduation day, please freephone 0800 762 786 and let them know you won't be coming. 

What will happen during the ceremony?
  • We will be still shaking hands during the ceremony.  Hand sanitiser will be provided at the bottom of both sets of stairs onto the stage at the Town Hall.
  • Mask wearing is optional for anyone who wants to wear one. 
  • Mask wearing is also optional for Otago Polytechnic staff.

How to track and trace 

Businesses must legally display Covid Tracer QR code posters in prominent places to help you keep track of where you've been. Dunedin Town Hall will be displaying these QR code posters - we recommend you use the Government Covid Tracer App to scan this QR code when you arrive at the Town Hall. Guests will be provided with a flyer which includes a printed QR code that they can scan. 

Please remember that you can't take any bags, flowers, other items into the Town Hall as you will change seats during the ceremony and can't carry items across the stage. 

We have a desk at the front door where you can check your items in before the ceremony and collect them again at the end. We have staff minders who look after these items to ensure they are secure. 

Hygiene practices 
  • We encourage everyone to keep using good hygiene practices to keep each other safe. 
  • There are plenty of hand washing facilities at the Town Hall (with soap, water, hand dryers/paper towels).  
  • Organisers have said they will be providing alcohol-based hand sanitiser. 
  • If you cough and sneeze, please do so into your elbow. 
Anything else?

To help prevent further spread of Covid-19 and other viruses (e.g. the common cold or flu), you may want to practice physical distancing where possible. While the risk of exposure to Covid-19 is low, it may re-emerge and you should always follow basic hygiene to prevent spreading the virus. 

People at higher risk of Covid-19 infection are encouraged to take extra precautions when leaving home to protect your own health. Use your judgement. You may personally want to avoid large gatherings or choose to wear a mask.  

Academic Regalia Hire

All Otago Polytechnic graduands must appear at its public ceremonies in their prescribed dress. For graduation you must hire or buy the appropriate academic regalia.

You can hire your academic regalia through the Graduation Registration form via your Student Hub when the form is open. If you have not registered by the closing date, you will not be able to hire academic regalia for the ceremony and will not be able to attend the ceremony.

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Payment for Regalia

You must pay for your academic regalia before you can collect it from the gown room. You can pay by any of the below methods:

Pay online here for regalia hire for 17 December 2021

Pay online here for regalia hire for 11 March 2022

Pay with cash, cheque or EFTPOS at Customer Services

Pay with credit or debit card over the phone by ringing 0800 762 786

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Regalia Hire Fees

Certificate,

National Certificate

$30

Diploma,

National Diploma

$50

Bachelor,

Graduate Certificate,

Graduate Diploma,

Postgraduate Certificate,

Postgraduate Diploma,

Master,

Doctor

 $70

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December 2021

Gown collection times

Gowns can be collected from the gown room at the dates and times below.

Date

Gown collections from the gown room

Wednesday 15 December 2021

3.00pm to 7.00pm

Thursday 16 December 2021

9.30am to 2.30pm

and

4.00pm to 7.00pm

Friday 17 December 2021

8.00am to 12.00pm

 

 

Gown Return Times 

Gowns can be returned to either the gown room or the Town Hall at the dates and times below

Date

Gown returns to the gown room

Gown returns to the Town Hall

Friday 17 December 2021

5.00pm to 7.00pm

2.00pm to 3.00pm

and

5.00pm to 6.00pm

Saturday 18 December 2021

11.00am to 2.00pm

N/A

Monday 20 December 2021

9.30am to 4.00pm

N/A

Tuesday 21 December 2021

9.30am to 4.00pm

N/A

Wednesday 22 December 2021

9.30am to 4.00pm

N/A

 

 

 

March 2022

Gown collection times

Gowns can be collected from the gown room at the dates and times below.

Date

Gown collections from the gown room

Wednesday 9 March 2022

3.00pm to 7.00pm

Thursday 10 March 2022

9.30am to 2.30pm

and

4.00pm to 7.00pm

Friday 11 March 2022

8.00am to 12.00pm

 

 

Gown return times

Gowns can be returned to either the gown room or the Town Hall at the dates and times below

Date

Gown returns to the gown room

Gown returns to the Town Hall

Friday 11 March 2022

5.00pm to 7.00pm

5.00pm to 6.00pm

Saturday 12 March 2022

11.00am to 2.00pm

N/A

Monday 14 March 2022

9.30am to 4.00pm

N/A

Tuesday 15 March 2022

9.30am to 4.00pm

N/A

Wednesday 16 March 2022

9.30am to 4.00pm

N/A

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PLEASE NOTE: If your regalia is not returned at the times as stated above, you will be invoiced up to $1000 for the cost to replace the regalia.

Academic dress can be collected and returned on your behalf by friends or family members. However, it is your responsibility for the safe return of your own academic regalia.

__________________________________________________________________________________________

Looking After Your Academic Regalia

You are responsible for each piece of academic dress you hire, we recommend you hang out regalia as soon as possible to ensure it remains crease free.  Please do not pin anything to your regalia.

If you need to press any pieces, please note that always use a dry iron on low heat (i.e. no steam), with a cloth to protect the fabric.

Please note that the following can cause severe damage to regalia: 

  • Throwing trenchers into the air, and careless use of trenchers. Please ensure that the mortar board of your trencher is flat when stored.
  • Makeup, tanning products, food and drink mark the regalia easily. Please be aware of this and be careful when using any products.
  • Cigarette burns, car door marks and foot prints are often found on returned regalia. Please be careful to avoid these.

 If any damage occurs to the regalia while in your hire you are likely to incur repair, cleaning and/or replacement costs.

______________________________________________________________________________________________

Cancellations

You must notify the Graduation Team (graduation@op.ac.nz) at least five days prior to graduation if you are cancelling your orderCancelled orders will be fully refunded into your bank account (please provide proof of account details). The processing of refunds takes up to 10 working days.

What to wear with your Regalia

 

There is no prescribed dress code, but your graduation ceremony is a formal celebration of your achievement, and we encourage you to dress appropriately.

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Colour of hood

 

 Degree  Colour of hood & Sash 
 Business, Tourism  
 Engineering   
 Information Technology   
 Arts  
 Design   
 Architectural   
 Nursing  
 Midwifery  
 Enrolled Nursing   
 Occupational Therapy   
 Hospitality   
 Tertiary Education   
 Social Services, Beauty and  Hairdressing   
 Leadership for Change,
Professional Practice  
 
 Sport, Massage Therapy  
 Veterinary Nursing  
 Construction   
 Nat Resources   

 

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Academic Regalia Breakdown

 

Graduating with a Certificate

If you are graduating with a certificate, you only need a blue gown.

 

Graduating with a Diploma

If you are graduating with a diploma, you need a gown and sash .

 

Graduating with a Degree

If you are graduating with a degree, you need a gown, sash, hood and trencher.

 

Graduating with a Honours Degree  

If you are graduating with a honours degree you need a gown, sash, hood edged with dark blue and trencher.

 

Graduating with a Postgraduate Degree / Diploma

If you are graduating with a postgraduate degree / diploma, you need a gown, sash, hood and trencher.

 

Graduating with a Masters 

If you are graduating with a master, you need a gown, single colour hood and trencher with gold tassel. 

 

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Wearing Your Academic Dress

Facing - Buttoned onto the gown by shoulder buttons and lies flat down either side of opening of gown.

 

Hood -  Buttoned onto the gown by shoulder buttons over the top of a facing.

 

Trencher - Worn with the shorter peak to the front, the longer to the back, top parallel to the ground and the tassel over the left eye. 

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Information for Guests

 

Please note we will Not be issuing tickets for your guests. 

Due to the limited capacity at the Town Hall we appreciate you advising the total number of guest seats you require in the registration form. 

 

Please let us know if any of your guests need assistance on graduation day. e.g. an elderly guest with limited mobility or anyone specifically requiring ground floor seating. 

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Parade

Celebrate all your hard work with your friends and family by participating in the graduation parade from the OPSA Graduation Parade along George Street to the Dunedin Town Hall.

2021 December Ceremony

Date: Friday 17 December 2021
Assembly time: 10.40am
Parade starts: 11.00pm
Assemble at: Outside University of Otago Dental School, Great King Street

Please ensure that you arrive at the designated time for your allocated graduation ceremony in appropriate academic dress. Please note: You may not be allowed to take part in the ceremony if you are late.

 

 

FRIENDLY REMINDERS

Lighten your load!

Give cameras, bags, flowers and other valuables to your friends or family to look after during the ceremony, or drop them off at our security desk located in the Glenroy Foyer at the Town Hall.

Think about your feet!

It's a long walk down George Street for the graduation parade so wear comfortable shoes and not too many layers of clothing!

Photography

We have arranged for McRobie Studios to take a photograph of everyone who crosses the stage at the Graduation Ceremony. Photographs will be taken as degrees are conferred and awards are presented.

 

These photographs, along with frames and mattes with the Otago Polytechnic logo*, will be available to view and order online at McRobies.

 

Alternatively, you may write, email or phone McRobie Studios. Please state the date of the ceremony, the graduate’s name and the page number they are listed on in the Graduation Booklet. It also helps to add some descriptive details, such as male/female, hair colour and length, any distinctive clothing from the waist up, such as suit or dress colour, tie, jewellery,  etc.

 

Contact details:

McRobie Studios, PO Box 11019,

Musselburgh 9049, DUNEDIN

Phone/fax: 03 477 5801,

email: studio@mcrobie.co.nz

 

 

Karaka and Mihi Mai¯oh¯a

In 2013, Otago Polytechnic re-signed the 10 year old Memorandum of Understanding (MOU) with the Papatipu R¯unaka ki Arai-Te-¯uru (Moeraki, Puketeraki, ¯Ot¯akou and Hokonui). Much progress has been made in strengthening the relationship between the Papatipu R¯unaka and the Polytechnic with the implementation and monitoring of the M¯aori Strategic Framework, which was developed from the MOU. Since March 2007, as an acknowledgement of this important relationship, Otago Polytechnic Graduation Ceremonies commence with karaka and a mihi mai¯oh¯a.

 

The purpose of the mihi mai¯oh¯a is to greet, in M¯aori, all visitors and all graduands to this place, while also acknowledging Kai Tahu’s place in the Otago Polytechnic Graduation Ceremony. A mihi mai¯oh¯a is not surrounded by the formality of powhiri and differs from mihi whakatau in that this ceremonial begins and ends with the woman’s or women's voice through karaka (or karanga in Northern dialect).

 

The mihi mai¯oh¯a will contain an element of the recitation of the landscape and our t¯upuna (ancestral names within it). It will briefly welcome all those attending the graduation to the place of those ancestors and will acknowledge that it is an honour for Kai Tahu to have been invited to participate in the graduation ceremony.

 

Following the mai¯oh¯a there will be a waiata k¯i naki (song of support for the mai¯oh¯a), E tu Kahikatea sung by staff and it will end with the karaka once more to signal its closure.

 

 

Replacement Certificates

Please contact us by email at certificates@op.ac.nz regarding replacement certificates.

Charges may apply depending on the nature of the replacement requested.

FAQs

I think I’m eligible but the registration message doesn’t appear when I log in to the Student Hub?

Don’t panic. If you feel that you are eligible to graduate but a registration message isn’t appearing when you log in to the Student Hub, please email graduation@op.ac.nz  


I don’t know my results yet - should I register for graduation?

Yes, you should register even you haven't had your results yet. All graduation registrations are subject to your final results and the successful completion of your programme. If you are unsure if you are eligible to graduate please contact your Programme Leader or School/College Administrator before you register.


Can I purchase extra tickets and do I pay for extra tickets?

Please note we will Not be issuing tickets for your guests. 

All guests may sit in any unreserved seating, however if your guests do require special seating requirements they will be issued separate tickets.

 

How can I cancel my registration?

You must notify the Graduation Team (graduation@op.ac.nz) at least five days prior to graduation if you are cancelling your orderCancelled orders will be fully refunded into your bank account (please provide proof of account details). The processing of refunds takes up to 10 working days.

 

Where is the Graduation Gown Room?

The Graduation Gown Room is located in B Block, accessible from St David Street. 

View on Google maps

Download full PDF map